Our high quality ink-jet addressing system applies a sharp professional looking address to your mail piece. Unlike some systems that apply addresses at a lower quality giving it a “faded” look and making them barely legible, our addresses are applied at letter quality (300dpi) making them crisp, clear and easy to read. In addition to the address and barcode, we can also ink-jet return addresses, graphics, text messages, and indicia to your mail piece.

Tabbing

Tabs, sometimes known as wafer seals, are the little round stickers used to hold mail pieces such as self-mailers and booklets closed. In order to receive the postage discount for having an automation compatible mail piece, some mail pieces must be tabbed to keep them closed and prevent the postal services equipment from jamming. 

The required number of tabs (either 1 or 2) and the location of the tabs on the mail piece is dependant on the number of pages, the weight (or thickness) of the paper, and the orientation of the mail piece’s fold side. At VMS Mailing Services, our high speed tabbing system can apply the tabs necessary for your mail piece to meet these requirements. In addition to the standard white tab, we can apply clear tabs to prevent covering up any print on the mail piece that might be in the required tab location. Tabs can also be perforated to allow for easy opening of the mail piece. Additionally, we can custom order tabs in a variety of sizes, shapes and colors.

Inserting

When it comes to our inserting systems flexibility is the key word. Our systems can handle numerous combinations of insert size and quantity as well as a variety of envelope sizes. Inserts can be non-folded, pre-folded, or fold the piece prior to inserting. We also have the ability to collate or “nest” the inserts (an example of nesting is taking multiple pages of a letter, folding it as one, and then inserting it as one multi-page letter into the envelope). Listed below are some of the types of envelopes and inserts our systems can handle.

Note: Automated inserting requires the inserts and envelopes to meet certain requirements. For example a standard sheet of paper that is 8 ½ in wide fits easily into a #10 business envelope that is 9½ in. wide. However, a #9 envelope is only 8 7/8 in. wide resulting in too tight of a fit for automated inserting. If the mail piece does not meet the automated inserting requirements it must be hand inserted resulting in additional labor charges. As a general rule of thumb, the insert must be ½ inch shorter than the envelope. If you have any questions on whether or not you mail piece meets the requirements for automated inserting, please give us a call.

Folding

Whether it’s a self-mailer or an insert, we can fold your mail piece to give it the look you want. We can perform both half folds and trifolds; trifolds can be either “letter” style or “Z” style. As mentioned above in inserting, we can also collate or nest your mail pieces prior to folding.

Laser Printing

In the direct mail industry, it is a common belief that having your letter personalized will result in higher response rates. At VMS Mailing Services we have high-speed laser printing capability to meet your letter personalization needs. We can personalize your letter by adding the recipient’s full name & address, by adding a personalized greeting, or by adding just about any other type of variable data from your records. With our duplexing capabilities we can personalize or apply variable data to either or both sides of your letter.

Pick-up and Delivery Services

At VMS Mailing Services we know you time is valuable. We have the ability to have your materials picked up and delivered to us (or vice-versa). Whether its something small such as a mailing list on computer disk or something as large as envelopes and other materials, the service charge is very reasonable.

Other Direct Mail Services

We are more then happy to help our customers by working with you in any way we can. Our goal is to ensure your mailing is as successful as it can be. Please don’t hesitate to call or contact us.